December+17+2007+Minutes

Present: E. White, S.Stevenson, B. Moredock, D. Kelly, A. Rathman, K. Kassees, J. Collier, S. Rufo, T. Glass, A. Edgecombe, D. Norman, L. Campbell, D. Arterberry, S. Price, C. Daniels, M. Green
 * Design Team Meeting: December 17, 2007**

Ms. Kassees welcomed the Design Team and set the purpose of the meeting: 1. Meet one another 2. Begin Design Process by sharing information and updating members on where we stand. 3. Generate ideas to amend update Marketing and Recruitment Plan

The Team created ground rules for meeting participation and designated a Parking Lot for unanswered questions or comments. Both will be carried on through future meetings. Ground Rules: 1.) Eliminate electronic interruptions, 2.) Limit Commentary to 2 minutes (timekeeper will monitor), 3.) Professional conduct expected at all times, 4.) Minimize sidebar conversations. Ground Rules may be amended as needed.

Stephanie Stevenson volunteered to be the time-keeper for the meeting. Laura Campbell and Dee Artebury volunteered to be the group memory recorders. Delores Kelly volunteered to keep the meeting notes.

Ms. White, Mr. Moredock, and Ms. Kassees shared their comments concerning the IB schools visited. Suggestion made that members of the Design Team continue to seek appropriate MYP schools to visit. Ms. Edgecombe suggested contacting the Magnet Schools of Florida organization for a listing of MYP IB schools in our area.

Marketing and Recruitment Plan was distributed and members were given the opportunity to review and comment. It is a living document and will be updated as needed. We are targeting 5th graders in our zone (east of the river). We must offer all required marketing activities as well as complete 10 additional activities to qualify for level 3 of the magnet requirements. If at least 50 students select Ft. Caroline as their #1 selection in the lottery, we qualify as a level 4 magnet.

Top Down organizational structure presented: 1.) Dr. Sally Hague, Director School Choice Office; 2) Ann Edgecombe, Director Magnet Grant Program (assisted by Gary Bryan and Kathryn Abruzzier); Head of School, Kathy Kassees; Curriculum Integration Specialist (CIS), Tempus Glass; Magnet Lead Teachers (MLT) Mary Green and Amanda Rathman who replaced Tempus Glass after Ms. Glass filled the CIS position.

Team wanted to revisit the selection process of Honor Ambassadors. No action taken. Contact T. Glass to make suggestions.

Identify agents for change and make them a part of our powerful marketing tools.

Virtual Tour will be available for staff review and critique before going live on January 10. We need all sets of eyes to check for inaccuracies. Contact B. Moredock to make suggestions.

Activity 6 of Marketing Plan was amended to indicate that former students from our feeder elementary schools will write, with the oversight of their language arts teachers, articles for inclusion in the newsletters to their former schools. Agreed to amend. MLTs will oversee.

Decided that Kassees will need to decide what the upper limit of Magnet seats will be. That information needs relayed to Magnet Office.

Created 3 faculty subcommittees to evaluate and decide issues pertaining to 1.) Uniforms, 2.) mission statement, and 3.) the First Class Showcase, additional activity set for 2/22/08.

Stephanie Stevenson volunteered to create a wiki page so that we can view ongoing Design Team issues.

Team noted the need to spread the word among the faculty. Bill Moredock volunteered to create flip charts with the assistance of Ms. Kelly and Ms. Stevenson for the tables in the lounge with FAQ's. S. Stevenson volunteered to create a Parking Lot for questions and concerns in the faculty lounge. Ms. Glass will address all issues from the Parking Lot on the WIKI page. We will also begin small group meetings with the staff upon returning from break. Kassees will make herself available during planning on selected dates to answer questions one-on-one.

Ms. Kassees indicated a need to include a full-time position for a technology support. She will work with Magnet Office to manage the funding of the position.

Next Meeting will be January 3rd after school. Agendas and Reminders will be sent.