Minutes

Design Team Meeting Minutes April 23, 2008 4:15 pm to 4:30 pm Present: B. Moredock, T. Glass, Deborah Norman, R. Stone, M. Green, E. White, A. Edgecombe, D. Arterberry, S. Price, S. Stevenson, I. Ms. Glass introduced purposes of the meeting. II. Minutes from the last meeting were approved as recorded. III. Design Team report was approved with minor changes was submitted by the CIS for the April 11, 2008 deadline. Ms. Glass will keep a notebook with all supplemental documentation and one was created and submitted to the Magnet Office on April 21st. IV. Celebration : 1. Ms. Norman reported that the date has been set for the Celebration event for May 30, 2008. 2. There will be two assemblies one for the 6th grade at 9:30 am and on for the 7th grade at 10:30 am. 3. Paxon High School’s IB Choir will be the performers and students from various cultures will also participate. 4. The ribbon cutting itself will include a set of dignitaries and a representative number of all persons from our school. V. Uniform Discussion tabled in order to clarify what we need to do at this point. VI. Ann Edgecombe gave the team a brief overview of direction for future service and commended the group on a job well done. VII. September 10, 2008 will be the next scheduled meeting, time to be announced later.

Design Team Meeting Minutes March 26, 2008 4:15 pm to 4:30 pm

Present: B. Moredock, K. Kassees, T. Glass, Deborah Norman, R. Stone, M. Green I. Ms. Glass introduced purposes of the meeting. 1. Continued work for DT Report. II. Minutes from the last meeting were approved as recorded. III. Design Team report was approved and will be submitted with minor changes by the April 11, 2008 deadline IV. Celebration : Ms. Norman has agreed to plan the event which will take place sometime during the last two weeks of school. Discussion of ideas followed. V. Next Meeting set for 4/23/2008 at 4:15 pm.

Design Team Meeting Minutes March 5, 2008 4:15 pm to 5:00 pm

Present: S. Stevenson, B. Moredock, K. Kassees, T. Glass, Deborah Norman, Jennifer Collier-Beale, R. Stone, A. Edgecombe I. Ms. Glass introduced purposes of the meeting. 1. Continued work for DT Report. II. Minutes from the last meeting were approved as recorded. III. Sub-Committee Reports: reported during faculty therefore, not reviewed. IV. Design Team report work: ·  Glass will request information about becoming IB trainers and/or hosting training here instead of traveling. ·  Every action here forward should run through the lens of IB. ·  Create and/or use standardized agenda form. ·  Create and/or use universal school calendar, Ms. Jackson will administrate this calendar V. Items number 12: We will accomplish all goals from the report, however it was noted that monitoring is a crucial element to successful completion of all tasks. How will we monitor and what will the consequences be for failure to comply? We will begin with faculty integration of fundamental principles and offer regular training opportunities. However, Ms. Kassees will have the responsibility for delivering consequences. VI. Item number 13: We will add nothing to the grant goals, however, under systemic reform we will include our plans for computer modeling and visualization imbedded curriculum (GIS). We will add these comments to the report under item #15. VII. Celebration Reminder. We will set the exact details at the next DT meeting, but tentatively we will have grade level assemblies focusing on intercultural awareness and presented pep-rally style. VIII. Next Meeting set for 3/26/2008 at 4:15 pm.

February 20, 2008 4:55 pm to 5:40 pm**
 * Design Team Meeting Minutes

I. Ms. Glass introduced purposes of the meeting. 1. Continued work for DT Report. II. Minutes from the last meeting were approved as recorded. III. Sub-Committee Reports 1. Uniform- Ms. White reports that the Shared Decision Committee unanimously voted to approve full school uniforms as did the faculty at their meeting. The subcommittee will next report when a decision on the exact uniform has been reached. 2. Mission- Ms. Kelly submitted a mission statement to faculty which was tabled pending further review after amendments were proposed. 3. Showcase- Ms. Norman reports that all systems are go. IV. Ms. Green reported that evening tours best attended and plans are to increase those events the next recruitment cycle. V. One article has been written by Ms. Walker and Mr. Moredock is in contact with the Television Division of the District Communications Office. There is a 75% chance they will come to film the shuttle launch on Friday. VI. Design Team report work: Curriculum Model was revisited in light of KC training. It was decided that Mr. Moredock, Ms. Glass, Ms. Stevenson, and Ms. Kassees would meet to design a curriculum writing calendar so that writing can commence during the 4th quarter. VII. Items number 12 and 13 from the Design Team report were tabled since many of the members had not reviewed the grant and had no input. These items will be completed at the next meeting. Ms. Glass also asked that the team look forward to section 14 that discussed our Magnet Celebration, as we need to begin planning that event. It will probably be scheduled for a Saturday following the Lottery Result Announcements. VIII. Next Meeting set for 3/5/2008 at 4:00 pm. **
 * Present: S. Stevenson, E. White, B. Moredock, D. Kelly, K. Kassees, T. Glass, Deborah Norman, Mary Green, Jennifer Collier-Beale,

MinutesDesign Team Meeting Minutes February 6, 2008 4:00 pm to 5:00 pm

Present: S. Stevenson, E. White, B. Moredock, D. Kelly, K. Kassees, A. Edgecombe, T. Glass, A. Rathman, Jo Ann Walker, Deborah Norman, Mary Green, Jennifer Collier-Beale, I. Ms. Glass introduced purposes of the meeting. 1. Reports of Sub-Committees 2. Design Format for Faculty Information al Meetings 3. Continued work for DT Report. II. Minutes from the last meeting were approved as recorded. III. Sub-Committee Reports 1. Uniform- Ms. White reports her committee met and voted unanimously in favor of adopting a uniform for the whole school next year. Their committee split into two research teams. One visited Highlands Middle on a fact-finding mission to discuss the practical application of their policy. The second is looking into the uniforms themselves. 2. Mission- Ms. Kelly reports that their committee is sending a proposed Mission Statement to Shared Decision Making. 3. Showcase- Ms. Norman reported that her committee has met and have finalized the plans for February 22 Showcase. New Bulletin Boards are being installed. IV. Ms. Green reported that tours are proceeding very well. They have been attending events at elementary schools to recruit. V. Revisited the Newspaper article discussion from the previous meeting. Mr. Moredock volunteered to check into the Arlington Sun’s policies and try to get them to do a story. Ms. Walker volunteered to prepare an article about 7th grade happenings and honor roll events. Ms. Stevenson volunteered to revise an article she had written about the launch for use as well. Team still wants to pursue student written articles. Ms. Glass will seek a Language Arts teacher willing to take this task on. VI. Design Team report work: It was decided that Ms. Kassees and Ms. Glass would set times and dates for curriculum writing to take place in July once they have been trained and will include them, standards coach, department heads, and 6th grade teachers who have completed their level 1 training. VII. Staff informational model was decided.  ·  During the 3rd quarter, Ms. Glass will spend each Friday during the lunch period in the teacher’s lounge answering questions concerning the magnet implementation.  ·  Friday she will also begin visiting 6th and 7th grade classrooms to give 3-5 minute magnet updates to the teachers and students. ·  In the 4th quarter she will meet all-day Fridays with departments and conduct book studies of the subject area guides. VIII. Honor ambassadors who did not meet the 3.5 GPA requirement will be placed on probation. New Ambassadors will include 6th grade students. Next Meeting set for 2/20/2008  at 4:20 pm

January 18, 2008 2:45 pm to 3:40 pm Present: S. Stevenson, L. Campbell, E. White, B. Moredock, R. Stone, D. Kelly, K. Kassees, A. Edgecombe, T. Glass, S.Rufo, S. Price, A. Rathman Rathman have hosted approximately 15 families and reports positive feedback Next Meeting set for 2/6/2008 at 4:00 pm.
 * Design Team Meeting Minutes**
 * 1) Ms. Glass introduced purposes of the meeting.
 * 2) Reports of Sub-Committees
 * 3) Design Format for Faculty Information al Meetings
 * 4) Address Design Team Report needs.
 * 5) Minutes from the last meeting were approved as recorded.
 * 6) Sub-Committee Reports
 * 7) Uniform- Ms. White retained as chairman. She reported on the committee’s first meeting which was largely informational. A straw poll was taken and suggests that the majority wishes to institute whole school uniform policy.
 * 8) Mission- Ms. Kelly retained as chairman. She reports that the committee is researching and pondering mission statement alternatives. They will meet January 22, 2008 to present their individual ideas and plan to prepare a draft on that date. The goal is to have the final mission statement complete by February 1, 2008.
 * 9) Showcase- Ms. Norman retained as chairman. Presented showcase schedule and highlights. First Class Showcase will be held February 22, 2008 from 10:00am until 2:00 pm.
 * 10) Ms. Green reported that tours are proceeding very well. She and Ms.
 * 1) Design Team report work:
 * 2) Section 5 will include internet searches, site visits, IBO books and pamphlets, and IBO training, and IB consultants
 * 3) Section 6 school visits, ideas were presented for teachers attending training to stay longer or arrive early to visit MYP programs in the cities of training. Ms. Stone is going to Arizona for a week and offered to look into MYP’s there. Greg Brock has a family connection to IB school in Virginia. Mr. Moredock suggested becoming Pen-pals with the school both faculty and students to establish and mentoring relationship. Ms. Stevenson further suggested that it be E-pals.
 * 4) Section 7 promoting buy-in. Ms. Kelly suggested distributing bags door-to-door of promotional materials. It was suggested we ask Winn-Dixie and publics to let us decorate their paper bags and/or place our brochures and invitations in them. Ms. Glass mentioned the Parents and Partners group she initiated and Mr. Moredock commented that more needed to be done with them, but no suggestions were offered. Mr. Rufo and Mr. Moredock suggested student written articles to the Arlington Sun section of the Florida Times Union. Mr. Moredock said we should find sponsors to donate t-shirts. Mr. Rufo suggested bulletin boards at local businesses like BJ’s, Publix, Credit Union, and Winn-Dixie Ms. Edgecombe suggested holding informational meetings for staff (paras, cafeteria, custodial) so they can help be a word-of-mouth resource.

January 3, 2008: **Design Team Meeting** Design Team Meeting Minutes January 3, 2008 4:25 pm to 5:35 pm

Present: S. Stevenson, B. Nelson, L. Campbell, E. White, A. Rathman, J. Beale-Collier, B. Moredock, R. Stone, D. Kelly, K. Kassees, A. Edgecombe, T. Glass

I. Ms. Kassees introduced purposes of the meeting. 1. Designate Sub-Committee Leadership 2. Design Format for Faculty Information al Meetings 3. Create a Q and A fact sheet. II. Minutes from the last meeting were amended and approved. III. Discussion of committee set-up, function, leadership. Decided that Ms. Kassees would appoint temporary leaders for each sub-committee. The temp. leader would call the initial meeting, decide what faculty to approach and how, and which students should serve. Each committee, at their initial meeting, will select their own permanent chairman. 1. D. Norman selected for Showcase Committee 2. D. Kelly for Mission Statement 3. E. White for Uniform These committees should meet before January 18, 2008. Ms. Glass has will make available research done to date or can find additional information as committees need. Contact her. IV. Answers to Parking Lot questions distributed and posted on Wikipage 12/18/2008. Additional answers will continuously be updated. V. Questions concerning uniforms and 6th grade teams were tabled. VI. A one page hand-out derived from talking points Glass has compiled will be created for distribution at the 1/09/2008 faculty meeting. This will serve the purpose of a Q and A fact sheet. VII. Stevenson and Kelly will create flip charts for lounge tables and a Parking Lot bulletin board for the faculty lounge ASAP. VIII. B. Moredock showed virtual tour clips and voice-overs which have been posted to the share folder. He asked for feedback ASAP. IX. Magnet seats available: targeted 50, 107 approximate maximum. Described recruitment and transportation policies. Parents with questions should b e referred to Magnet Choice Office [|www.magnetprograms.com] or call 390-2001. X. Ms. Stevenson provided quick instructions for accessing wikipage. XI. Next Meeting set for 1/18/2008 at 1:00 pm.

December 17, 2007**Design Team Meeting: December 17, 2007** Present: E. White, S.Stevenson, B. Moredock, D. Kelly, A. Rathman, K. Kassees, J. Collier, S. Rufo, T. Glass, A. Edgecombe, D. Norman, L. Campbell, D. Arterberry, S. Price, C. Daniels, M. Green

Ms. Kassees welcomed the Design Team and set the purpose of the meeting: 1. Meet one another 2. Begin Design Process by sharing information and updating members on where we stand. 3. Generate ideas to amend update Marketing and Recruitment Plan

The Team created ground rules for meeting participation and designated a Parking Lot for unanswered questions or comments. Both will be carried on through future meetings. Ground Rules: 1.) Eliminate electronic interruptions, 2.) Limit Commentary to 2 minutes (timekeeper will monitor), 3.) Professional conduct expected at all times, 4.) Minimize sidebar conversations. Ground Rules may be amended as needed.

Stephanie Stevenson volunteered to be the time-keeper for the meeting. Laura Campbell and Dee Artebury volunteered to be the group memory recorders. Delores Kelly volunteered to keep the meeting notes.

Ms. White, Mr. Moredock, and Ms. Kassees shared their comments concerning the IB schools visited. Suggestion made that members of the Design Team continue to seek appropriate MYP schools to visit. Ms. Edgecombe suggested contacting the Magnet Schools of Florida organization for a listing of MYP IB schools in our area.

Marketing and Recruitment Plan was distributed and members were given the opportunity to review and comment. It is a living document and will be updated as needed. We are targeting 5th graders in our zone (east of the river). We must offer all required marketing activities as well as complete 10 additional activities to qualify for level 3 of the magnet requirements. If at least 50 students select Ft. Caroline as their #1 selection in the lottery, we qualify as a level 4 magnet.

Top Down organizational structure presented: 1.) Dr. Sally Hague, Director School Choice Office; 2) Ann Edgecombe, Director Magnet Grant Program (assisted by Gary Bryan and Kathryn Abruzzier); Head of School, Kathy Kassees; Curriculum Integration Specialist (CIS), Tempus Glass; Magnet Lead Teachers (MLT) Mary Green and Amanda Rathman who replaced Tempus Glass after Ms. Glass filled the CIS position.

Team wanted to revisit the selection process of Honor Ambassadors. No action taken. Contact T. Glass to make suggestions.

 Identify agents for change and make them a part of our powerful marketing tools.

Virtual Tour will be available for staff review and critique before going live on January 10. We need all sets of eyes to check for inaccuracies. Contact B. Moredock to make suggestions.

Activity 6 of Marketing Plan was amended to indicate that former students from our feeder elementary schools will write, with the oversight of their language arts teachers, articles for inclusion in the newsletters to their former schools. Agreed to amend. MLTs will oversee.

Decided that Kassees will need to decide what the upper limit of Magnet seats will be. That information needs relayed to Magnet Office.

Created 3 faculty subcommittees to evaluate and decide issues pertaining to 1.) Uniforms, 2.) mission statement, and 3.) the First Class Showcase, additional activity set for 2/22/08.

Stephanie Stevenson volunteered to create a wiki page so that we can view ongoing Design Team issues.

Team noted the need to spread the word among the faculty. Bill Moredock volunteered to create flip charts with the assistance of Ms. Kelly and Ms. Stevenson for the tables in the lounge with FAQ's. S. Stevenson volunteered to create a Parking Lot for questions and concerns in the faculty lounge. Ms. Glass will address all issues from the Parking Lot on the WIKI page. We will also begin small group meetings with the staff upon returning from break. Kassees will make herself available during planning on selected dates to answer questions one-on-one.

Ms.Kassees indicated a need to include a full-time position for a technology support. She will work with Magnet Office to manage the funding of the position.

Next Meeting will be January 3rd after school. Agendas and Reminders will be sent.